DepotGest vs Zoho Inventory: which fits a small Luxembourg business

Short answer

Zoho Inventory is the better buy for almost every small business, and that includes most Luxembourg ones. It costs 29 EUR a month for a whole organisation against DepotGest's 249, it has a free plan and a fourteen day trial, and it names its EU datacentres. DepotGest is worth its price in one specific case: your accounting already runs in LUXPOS, you track batches and expiry dates, and your warehouse team works in German or French.

Disclosure, because it changes how you should read the rest: DepotGest is published by TTA Technologies, which also publishes this site and LUXPOS. We have put the competitor first because the measurable criteria put it first.

DepotGest vs Zoho Inventory at a glance

Which costs less, and by how much

Zoho, by a factor that does not close as you grow. The entry plan is 29 EUR a month billed annually for an entire organisation, including two users, two locations and five hundred orders a month. DepotGest's entry plan is 249 EUR a month per company, including two warehouses and ten users.

The ten user figure is DepotGest's best pricing argument, so it is worth testing properly. Zoho charges 7.50 EUR a month per additional user on annual billing, so ten Zoho users on the entry plan is roughly 89 EUR a month. That is still about a third of DepotGest's price. Push further and Zoho's Professional tier at 79 EUR a month lifts you to three thousand orders a month and four locations, and ten users on that is roughly 139 EUR. DepotGest only becomes price competitive if you need the LUXPOS link badly enough to value it at a hundred euros a month or more, which is a legitimate calculation for a company doing its own bookkeeping and an indefensible one for a company that is not.

Which is easier to evaluate before you commit

Zoho, decisively, and this is a bigger practical difference than any feature.

Zoho gives you a fourteen day trial with no card and, when it ends, a free plan of fifty orders a month that you can sit on indefinitely. You can load your real product file, receive a real delivery and decide, without a conversation and without a signature. DepotGest publishes neither a free plan nor a trial length. Evaluating it means contacting a vendor, which is a higher barrier and, for a product with no published customer references and no stated founding year, a reasonable thing to be cautious about.

That asymmetry is a real cost and it belongs in the comparison. A tool you can test is less risky than a tool you have to be told about, independently of which one is better.

Where DepotGest is genuinely better

Three things, and they are narrow rather than broad.

The LUXPOS link. DepotGest states that it couples to LUXPOS over OAuth, and that each sale automatically produces the invoice, records the payment and books it in a VAT compliant way. For a small Luxembourg company doing its own bookkeeping, that removes a double entry that typically costs an afternoon a week. Zoho connects to Zoho Books, Xero and QuickBooks Online, none of which is a Luxembourg ledger, so the same company would be exporting and re-entering.

Batch and expiry on receipt. DepotGest's site states that goods receipt books the batch and the best before date directly out of the GS1-128 carton label. For food, cosmetics or pharmacy that single behaviour is the difference between a system that works and a spreadsheet beside it. We could not confirm expiry date handling on Zoho's pricing page, so we do not claim Zoho lacks it, only that DepotGest publishes it and Zoho does not.

Language on the floor. Interface and support in German, French and English is not a marketing line in Luxembourg, it is how a warehouse actually talks. Zoho is a global product with multiple interface languages, but your support conversation will not be with someone who knows what a fiduciaire is.

Add one softer point: DepotGest's site offers a week of on site support at launch. No global software vendor at 29 EUR a month sends anyone to your building, and for a first warehouse system that is worth something real.

Where Zoho is better, and it is most places

Price, by a factor of three or more at any realistic user count. Evaluability, because a trial beats a sales call. Published hosting, because Amsterdam and Dublin are named and DepotGest names nothing. Scale headroom, because Zoho's tiers run to fifteen thousand orders a month and ten locations with bin level detail. And ecosystem, because Xero and QuickBooks Online, Shopify, WooCommerce and Etsy are connectors you can switch on rather than request.

Zoho's two real weaknesses are worth naming so this does not read as a one sided defence of the competitor. Multi-currency transactions sit on the 249 EUR Enterprise tier, which is a strange place to put them, and the order caps are monthly and tight, five hundred on the entry plan. If you sell in three currencies and ship a thousand orders a month, Zoho's cheap entry price is not the price you will pay.

The Luxembourg question neither answers

Neither product claims to issue a compliant electronic invoice to the Luxembourg state. We checked both sites and found no Peppol statement on either, DepotGest included. That matters because invoicing a Luxembourg public body has required Peppol BIS Billing 3.0 in XML UBL, sent through Peppol or MyGuichet.lu, since 18 March 2023, and a domestic business to business obligation is proposed from 1 January 2028. The detail is in the Luxembourg e-invoicing obligation. Put the question to either vendor in writing rather than assuming.

Who should buy which

Buy Zoho Inventory unless you can finish this sentence: our books are in LUXPOS and we track batches and expiry dates. If you cannot, the 220 EUR a month difference buys nothing you will use.

Buy DepotGest if you can finish it, and particularly if you are in food, cosmetics or pharmacy in Luxembourg, where the GS1-128 receiving and the local ledger link compound. Ask for the data region in writing, ask for two customer references, and ask for a trial even though none is published, because a vendor confident in a 249 EUR product should be willing to let you test it.

Buy neither if you are running a warehouse with several pickers and shift work. That is a different product class, set out in the difference between an ERP and a WMS, with a European shortlist in the best WMS for small warehouses in Europe. The wider field is in our ranking of inventory management software, where DepotGest places eighth of ten.